| 1. What are the steps for offline eFiling? |
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1. Select a category to download an eForm from the MyMCA portal (with or
with out the instruction kit.
2. At any time, you can read the related instruction kit to familiarise yourself with the
procedures(you can download the instruction kit with eform or view it under Help
menu).
3. You have to fill the downloaded eForm.
4. You have to attach the necessary documents as attachments.
5. You can use the Prefill button in eForm to populate the greyed out portion by
connecting to the Internet.
6. The applicant or a representative of the applicant needs to sign the document using a
digital signature.
7. You need to click the Check Form button available in the eForm. System will
check the mandatory fields, mandatory attachment(s) and digital signature(s).
8. You need to upload the eForm for pre-scrutiny. The pre-scrutiny service is available
under the Services tab or under the eForms tab by clicking the Upload
eForm button. The system will verify (pre-scrutinise) the documents. In case of any
inadequacies, the user will be asked to rectify the mistakes before getting the document
ready for execution (signature).
9. The system will calculate the fee, including late payment fees based on the due date of
filing, if applicable.
10. Payments will have to be made through appropriate mechanisms - electronic (credit
card, Internet banking) or traditional means (at the bank counter through challan).
(a) Electronic payments can be made at the Virtual Front Office (VFO)or at PFO
(b) If the user selects the traditional payment option, the system will generate 3 copies
of pre-filled challan in the prescribed format. Traditional payments through cash, cheques
can be done at the designated network of banks using the system generated challan. There
will be five banks with estimated 200 branches authorised for accepting challan payments.
11. The payment will be exclusively confirmed for all online (Internet) payment
transactions using payment gateways.
12. Acceptance or rejection of any transaction will be explicitly communicated to the
applicant (including facility to print a receipt for successful transactions).
13. MCA21 will provide a unique transaction number, the Service Request Number (SRN) which
can be used by the applicant for enquiring the status pertaining to that transaction.
14. Filing will be complete only when the necessary payments are made.
15. In case of a rejection, helpful remedial tips will be provided to the applicant.
16. The applicants will be provided an acknowledgement through e-mail or alternatively
they can check the MCA portal. |
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| 2. What are the steps for online eFiling? |
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1. When the business or the registered users access the MyMCA portal,
they enter their username and authentication details - Password/ Digital Certificate.
2. The user will be shown a list of eForms category-wise under eForms tab .
3. At any time, the users can read the related instruction kit, available under Help
menu, to familiarise themselves with the procedures.
4. The users can then fill the appropriate eForm for the service required. There is an
option of pre-fill facility in the eForms, where the static details such as name and
address of the company will be pre-filled by the system automatically on entering the
Corporate Identity Number (CIN).
5. The users attach the necessary documents to the eForm.
6. The users may avail the pre-scrutiny service of the eForm. The documents will be
verified (pre-scrutinised) by the system. In case of any inadequacies, for example, if a
mandatory column in the eForm is not filled in, the user will be asked to rectify before
the document is ready for execution (signature).
7. The applicant or a representative of the applicant will then submit the duly signed
documents electronically.
8. The system will calculate the fee, including late payment fees, if applicable.
9. Payments will have to be made through appropriate mechanisms - electronic (credit card,
Internet banking) or traditional means (at the bank counter).
(a) Electronic payments can be made at the Virtual Front Office (VFO).
(b) If the user selects the traditional payment option, the system will generate a
pre-filled challan in the prescribed format. Traditional payments through cash, cheques
can be done at the designated network of banks using the system generated challan. There
will be five banks with estimated 200 branches authorised for accepting challan payments.
10. The payment will be exclusively confirmed for all online (Internet) payment
transactions using payment gateways.
11. Acceptance or rejection of any transaction will be explicitly communicated to the
applicant (including facility to print a receipt for successful transactions).
12. MCA21 will provide a unique transaction number, which can be used by the applicant for
enquiring status pertaining to that transaction.
13. Filing will be complete only when the necessary payments are made.
14. In case of a rejection, helpful remedial tips will be provided to the applicant.
15. The applicants will be provided an acknowledgement through e-mail or alternatively
they can check the MCA portal. |
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| 3. How to apply for a Name? |
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| File eForm1 A by logging in the portal along with a payment of fees of
Rs.500/- and attaching the digital signature of the applicant proposing to incorporate the
company. If proposed name is not available apply for a fresh name on the same application.
|
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| 4. Can I apply for a Company Name Online? |
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| Yes, You can avail this service at MCA portal. |
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| 5. What is the validity period of the Name approved? |
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| The approved name is valid for a period of 6 months from the date of
approval. The Applicant can renew the name within 6 months by submitting a fresh Name
application (Form-1A) along with the fees of Rs.500/-, by mentioning that the application
is for renewal of the name already approved. Names inadvertently allowed or which are
against the guidelines, which have subsequently come to the notice, may be withdrawn by
the RoC before or after incorporation of the company. |
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| 6. What is the minimum number of directors required to form a company? |
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| Minimum no. of directors for Private Limited Company: Two. For Public
Limited Company: Three. |
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| 7. What is the minimum number of subscribers required for registration of
a company? |
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| Minimum no. of subscribers for Private Limited Company: Two. For Public
Limited Company: Seven. |
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| 8. What is the minimum Paid-up Capital at the time of registration of a
company? |
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| The minimum paid up capital for Private Limited Company: Rs.1,00,000/-
For Public Limited Company: Rs.5,00,000/- This limit is not applicable to company having
licence under section 25. |
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| 9. What are the documents to be filed with RoC every year? |
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| Invariably, the Balance Sheet and Annual Return have to be filed every
year. Other documents such as, Return of Allotment (Form-2), Change of Registered office
(Form-18), Change among the Directors (Form-32), Charges (Form-8, 10, 17, 13)etc., have to
be filed within the due date from the events taking place in the company as per the
Companies Act, 1956. |
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| 10. How do I find SRN for form 1A filed before MCA21 project? |
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| You may find SRN by entering NIC issued name approval reference number in
the “Name Approval Reference Number” service available after logging into
MyMCA portal. |
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| 11. How do I find Charge ID of Charge registered before MCA21 project? |
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| You may find Charge ID by entering the CIN or foreign company
registration number of the company in the “View Index of Charges” service
available after logging in MyMCA portal. System displays all active charges with date of
charge creation and amount secured. |
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| 12. How do I find the country code required for filling in the eForm?
|
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| The application uses ISO Country codes and these are available under
“help” tab of home page of MyMCA portal |
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| 13. What is an e-form? |
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| An e-form is the electronic equivalent of the paper form. The Ministry of
Company Affairs has recently launched a major e-governance initiative MCA 21. In the new
system, it is envisaged that all company related documents would be filed electronically.
The new e-forms have been devised and notified by the Ministry for this purpose. |
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| 14. I need assistance to file e-forms as I have no knowledge of operating
a computer. |
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| The process of e-filing is very simple. No prior knowledge of computer is
required to file the e-form. If you need assistance, you may visit your nearest MCA21
Facilitation Centre for e-filing. The list of facilitation centres is given on the 'Facilitation
Centres' link on the MCA portal. These Facilitation Centres have been opened by
TATA CONSULTANCY SERVICES LTD. on behalf of The Ministry of Company Affairs to provide
assistance in e-filing. |
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| 15. What is an Electronic or Digital Document? How is a physical document
is converted into an electronic document? |
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| An electronic document is the electronic equivalent of the physical/paper
document. A physical document is converted into an electronic document through scanning.
It can then be attached to an e-form. You can also convert the softcopy of a document to
the PDF format for using it as an attachment to the e-form |
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| 16. What if I have paper attachments to file with the E-form? |
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| You have to first get the paper attachments scanned and saved as a soft
copy in PDF format. |
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| 17. I have scanned documents and want to upload/ submit the same. |
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| You can upload / submit the scanned documents by attaching the same with
the e-form and submitting on the MCA Portal. |
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| 18. Can I have a copy of the filed e-form for my office records ? |
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| Yes, if you are carrying a pen drive. On your request, the Customer
Services Executive (CSE) will save a copy of the filed e-form on your pen drive. If you
are filing the e-form from you office / home, you can save the copy of the form on your
computer for future reference. |
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| 19. How are payments made electronically? What if I do not have a credit
card or access to Internet Banking? |
|
Currently, payments can be made electronically through credit card /
draft or by cash at the Coimbatore Facilitation Centre. The Internet Banking facility will
also be made available shortly. During the e-filing process, the system will prompt you to
make payment. You can choose the mode of payment and make the payment accordingly. You can
also make payment subsequently at the counter of an authorized bank through the pre-filled
challan generated by the system after e-filing.
For the purpose of collection of payments more than 200 branches in all major cities and
towns of the following five Banks have been authorized:
- State Bank of India
- Punjab National Bank
- Indian Bank
- ICICI Bank
- HDFC Bank
Details of the branches of the above banks offering this facility are given on 'Authorised
Banks' link on the MCA portal. |
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| 20. Is it safe to make online payments? |
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| Use of Credit cards and Internet Banking is widely prevalent. It is a
completely secure process. |
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| 21. What about the privacy of data. Are the details/ information
submitted through Internet freely accessible to all ? |
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| The process of e-filing is completely secure. Online Inspection of
documents is allowed strictly in accordance with the provisions of the Companies Act, 1956
on payment of a prescribed fee. |
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| 22. While browsing through the records of my own Company on the MCA
portal, if I find certain errors in the data, how do I intimate the same to MCA for
correction ? |
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| Please take a note of deviations and immediately write on the feedback
link available on the portal. |
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| 23. How do I use the view public documents facility on the MCA portal.
Which documents are available for public viewing? |
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| You can register yourself on the MCA portal and use the 'View Public
Documents' link to view the documents of the specific companies available for viewing to
public pertaining to specific company(s). Once you select the company(s), you will be
prompted to make the payment @ Rs. 50/- per company. On receipt of payment, the system
will allow you to view the documents pertaining to the selected company from the 'My
Documents' link on the portal for a period of three hours from the time you start viewing.
Documents such as balance sheets, annual returns, form 32 etc for the preceding two years
are available in the digital form for the companies falling under ROC going live on the
MCA portal. |
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| 24. How do I apply for certified copies of the documents ? |
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| You can avail this service by using the Get Certified Copies service.
Once you make the necessary payment, your request will be routed to the concerned ROC. The
ROC will directly send the certified copies of the requested documents to you. |
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| 25. Can Stamp duty be paid electronically? |
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| Presently, the stamp duty cannot be paid electronically. However, the new
amendments made in the Stamp Act are expected to help address this issue with the use of
appropriate technology in the near future. |
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